The Chairman shall be elected by the Committee from among their members who shall be an independent director. The AC Chairman shall not be the Chairman of the Board.
If at any meeting the Chairman is not present within fifteen (15) minutes after the time appointed for holding the meeting, the members present shall choose one of their numbers, to act as the Chairman of the meeting.
The majority of members who must be the independent directors present at the meeting shall be a quorum.
The Head of Finance, the representatives from the internal and external auditors shall normally attend the meeting. Other directors and employees attend any particular audit committee meeting only at the Committee’s invitation, specific to the relevant meeting. The Committee may invite any person to be in attendance to assist in its deliberations.
The Company Secretary shall act as the secretary of the Committee during his/her term of appointment.
Any member may at any time and the Head of Finance and the Secretary shall on the requisition of any of the members or the external auditors summon a meeting.
The meetings may be conducted by means of telephone conference, video conference or any other form of audio or audio-visual instantaneous communication and the participation in the meeting pursuant to this provision shall constitute presence in person of such meeting.
Meetings shall be held at least four (4) times a year to review the quarterly results and year end financial statements.
A resolution in writing signed by all members of the Audited Committee for the time being entitled to receive notice of an Audit Committee meeting, shall be as valid and effectual as if it had been passed at a meeting of the Audit Committee duly convened and held.
Any resolution coming within the provisions of this Regulation may consist of several documents in like form, each signed by one or more member of the Audit Committee.
Any such document may be accepted as sufficiently signed by a member if transmitted to the Company by any technology purporting to include a signature and/or an electronic or digital signature of the member.
Except in the case of an emergency, reasonable notice of every meeting shall be given in writing and the notice of each meeting shall be served to any member either personally or sending it by facsimile transmission or email transmission or through the post or by courier to such member to his/her registered address as appearing in the Register of Directors, as the case may be.
The notice and agenda shall be distributed to all members about seven (7) days before the meeting.
A resolution put to the vote of the meeting shall be decided on a show of hands. In the case of an equality of votes, the Chairman shall be entitled to a second or casting vote.
The minutes shall be signed by the Chairman of the meeting which the proceedings were held or by the Chairman of the next succeeding meeting and shall be circulated to the Committee and the Board of Directors.
The minutes shall be kept by the Company at the Registered Office or the principal place of business in Malaysia of the Company, and shall be opened to the inspection of any member of the Committee without charge.
The members of the Committee shall be elected by the Board of Directors from amongst themselves and the Committee shall consist of not less than two (2) members who are exclusively non-executive directors, the majority of whom must be independent directors.
In the event of any vacancy in the Committee resulting in the non-compliance of the above, the Company must fill the vacancy within three (3) months.
The Board of Directors must review the term of office and performance of the Committee and each of its members at least once every three (3) years to determine whether the Committee and its members have carried out their duties in accordance with the Committee’s terms of reference.
If you are a visitor to the website, you are allowed to access the website without providing any personal information. For your necessities to get the website’s services and ensuring the website to provide necessary services continuously, the website will collect your personal information.
Personal Data refers to any information which relates directly or indirectly to you. This includes any information that can be used to distinguish, identify or contact you. The personal information collected by us include, but are not limited to, the following:-
When you visit the website or use the services provided by the website, we will ask you to provide necessary personal information with regards to the service essence, and only process and use your personal information within specific purpose and ambit; the website will not use your personal data for other purposes without your agreement.
The website will keep your name, email address, contact information and usage time while you use interactive functions such as service mailbox or questionnaires.
During browsing, the website will automatically keep records of equipment’s IP address, usage time, browser type and browsing history, etc. All those records are for internal application traffic analysis only, will not be published, not be associated with specific individual, and will not be analyzed for specific record.
Other than personal information obtained from you directly (as detailed above), we may also obtain your personal information from third parties we deal with or are connected with you (credit reference agencies or financial institutions), and from such other sources where you have given your consent for the disclosure of information relating to you, and/or where otherwise lawfully permitted.
In order to provide accurate services, we will analyze collected questionnaires and data. Except for internal research, the analysis result of statistical data or explanatory will be published without involving any specific individual information if necessary.
By providing your personal information to us and/or continuing access to the website, you declare that you have read and understood this Policy and agree to us processing your personal information in accordance with the manner as set out in this Policy.
We endeavor to protect the website and your personal information with reasonable technology, procedures and related information security equipment and necessary measures. Only authorized personnel can access your personal data. All of related personnel will sign confidentiality contract, and will be subject to related legal actions if violating the confidentiality obligations.
When it is necessary to entrust other organizations to provide services due to business needs, the website will request those organizations to take appropriate security maintenance measures and comply the confidentiality obligations. We will take every necessary inspection procedures to ensure those measures and obligations will be complied.
While we are committed to protecting your personal data, we do not guarantee unauthorized or accidental access to such data.
This website will not provide, exchange, rent or sell any of your personal data to any third party save and except where there is a legal basis or contractual obligations including but not limited to the following circumstances:-
We may however disclose your personal information to the following parties in the course of using the information for the reason it was collected:-
In the course of our business, we may need to transfer your personal information outside of Malaysia.
The circumstances of the preceding paragraph include, but are not limited to:
You consent to us transferring your personal information outside Malaysia in these instances. We shall take reasonable steps to ensure that any of such overseas entities are contractually bound not to use your personal information for any reason other than to provide the Products and/or Services they are contracted by us to provide and to adequately safeguard your personal information.
The parties to the collection of personal data on the website may exercise the following rights in accordance with the Personal Data Protection Act:
However, this is not the case for those who are required to perform duties or business on the website.
If you have any questions about the privacy statement of the website or related matters related to your personal information, please contact:
Data Processor /Privacy Officer’s contact:
Address: CSC STEEL HOLDINGS BERHAD
180, Kawasan Industri Ayer Keroh, Ayer Keroh,
75450 Melaka, Malaysia.
Office Hours: Monday to Friday 8.00am to 5.30 p.m. (except Public Holidays)